Guide
How much does food safety software cost in the UK?
Updated
Most of this market does not print a price. That is worth understanding rather than resenting, because the reason tells you something about what you are buying.
The prices we could actually read
| Product | Entry price | What it buys |
|---|---|---|
| Trail, Team | £38 per site per month, or £32 billed yearly | 1 to 3 sites, task library, custom tasks, record logs, custom audits, task history |
| Trail, Standard | £75 per site per month, or £65 billed yearly | Adds reporting dashboards, custom user roles, corrective actions, digests |
| Trail, Evo | £82.50 per site per month, or £71.50 billed yearly | Adds document storage, policy management, APIs and integrations, SSO |
| FoodDocs, Lite | $99 per site per month, or $79 billed annually | Monitoring tasks, corrective actions, unlimited users and record downloads |
| FoodDocs, Standard | $199 per site per month, or $167 billed annually | Adds the HACCP plan builder, SOPs, recipe book and allergen overview |
| FoodDocs, Professional | $299 per site per month, or $250 billed annually | Adds traceability logging, batch monitoring, recall data and data export |
Every figure above was read on the supplier's own pricing page on 15 August 2026 and is reproduced, not estimated. Trail states it invoices in pounds for the UK; FoodDocs publishes in US dollars. Check the supplier's page before you buy.
Why the other six quote
- Hardware is in the deal. Kelsius, Checkit and Monika all sell continuous monitoring, which means sensors, gateways, installation and calibration. A number that depends on how many fridges you have is hard to print.
- Services are in the deal. Food Alert and Shield Safety both bundle consultancy: HACCP development, audits, and access to environmental health practitioners. That is priced on scope, not on seats.
- The scale is different. Safefood 360 is a manufacturing system with more than 35 modules and supplier assurance attached. Nobody sells that off a pricing page.
- It is negotiable. A published price is a ceiling you cannot argue with. A quoted one moves, especially across a multi-site estate.
What actually moves the number
- Sites, not users
- Monitored units
- Installation and calibration
- The plan, not just the checks
- Traceability and recall
- Contract length
Questions to put in the first call
- What is the price per site per month, and does it change with the number of users?
- What does the hardware cost per monitored unit, including gateways, and is installation included?
- Is calibration included, how often, and what happens when a sensor fails?
- Is the HACCP or SFBB content included, or is that a higher tier or a consultancy day?
- Can I export my records in a form an environmental health officer can read without a login?
- What is the minimum term, and what happens to my records if I leave?
That last question is the one people forget. Your records are evidence, and the retention duty in retained Regulation (EC) 852/2004 does not stop because a subscription did.